Using the Content Editor

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There is a common Content Editor which is used in several places in your community. Examples of the Content Editor in various applications are shown below.  Instructions for common functions of the Content Editor are included also. 




Content Editor Toolbar in Legacy Email Marketing

Pasting text from another document

1. Select the text in the other document. 

  NOTE -  When bringing in content from outside the Content Editor, you should first put it into Notepad to remove all of the formatting. Then copy the text from Notepad and paste it into the editor.

2. Click on one of the three paste buttons:

 NOTE - If you want to be sure all of the formatting removed from what you are pasting in, the best option is Paste plain text.

Uploading and inserting images

1. Click .

2. The Image Manager window opens.

  • To upload a new image, click Upload Image. The file size limit for images is 10 MB and the acceptable file extensions are given on the upload page.
  • To select an image that has already been uploaded, look for it in the appropriate folder.

NOTE - move to the Properties tab to add Alt Text for accessibility compliance.

3. Click Insert.

4. The image will then display in the Content Editor.

Wrapping text around the image

1. Right click on the image so the Properties option appears.

2. Click  Properties.

3. The Properties box will open up. Select the Image Alignment dropdown box, and click the dropdown arrow.  You will have several options for image alignment. 

For example:

  • Click  if you want your image on the left and the text to wrap around it.
  • Click  if you want your image on the right and the text to wrap around it.

4. Click OK.

Creating a hyperlink

1. Highlight the text (or select an image) that you want to be the link.

NOTE - the hyperlink text should be descriptive as opposed to "click here".

2. Click .

3. In the URL box, you can either type or paste in the URL.

4. If you are linking the user to a location outside of the community, it is recommended that you set the Target to open in a New Window. You can select this from the dropdown.

5. Click OK.

Creating anchors (links within a document)

1. Highlight the destination of the link (the area of the document referenced in the link). Generally it is the beginning of a paragraph or additional information on the same page.

2. Click .

3. Click the Anchor tab.

4. Enter a name for the anchor in the area provided.

 TIP:  Enter a name which is easy to remember or is related to the subject of the link.

5. Click OK.

6. Highlight the text that will be the link.

7. Click .

8. On the Hyperlink tab, from the Existing Anchor area, click the dropdown and select the name of the anchor you just created.

NOTE -  If the anchor you created does not appear in the dropdown, simply enter #anchorname (using the name of the anchor you created) as the URL.
To link to an anchor location from another page or in an email, simply use the URL of your anchor (i.e.,  You can generally find the URL by hovering over the text that links to your anchor.  Right click on the link, select Copy Link Location, and paste the URL in the desired location.

9. Click OK.

Creating email links

The email link will open up a blank email with the To: address and the Subject already populated.

1. Highlight the text that you want to be a link.

NOTE - the hyperlink text should be descriptive as opposed to "click here".

2. Click .

3. Click the Email tab.

4. In the Address area, enter the email address that the message should go to.

5. In the Subject area, enter the subject that the message should have.

6. Click OK.

Using the Document Manager

Use the Document Manager to attach a document to your email.  A link to the file will appear in the email.

NOTE - Document Manager does NOT allow you to put documents behind login.  In order to secure/hide a document, you can put it in the File Library and restrict the access to it. 
1. Select text or a graphic that you want to link to. Click .
2. The Document Manager window opens. To upload a file, click Upload Document. The file size limit is 7MB.
3.  Click Browse Files and select the document. Click on the document and click Insert.  A link to the file will display in the Content Editor.

Using the new paragraph icon

The new paragraph icon    allows you to create new paragraphs which is helpful when changing the alignment for different sections of text.
An example of how to use the icon to have a centered title and the remaining text left aligned is given below.

1. Click .

2. Type in the title text that will be centered.

3. Press the Enter key.

4. Click .

5. Click   to change back to left alignment.

6. Enter the text that will be left aligned.

Using the Custom Links dropdown

The Custom Links dropdown will populate with the names of custom URLs created using LinkBuilder.
The example given below assumes that some custom URLs have already been created.

1. Highlight the text that will be a link.

2. Click the dropdown arrow for the Custom Links area.

3. The names of the custom URLs will be displayed. Click on the name of the URL that you want to use.

Using the Format Stripper

The Format Stripper will remove formatting from text you have pasted into the document.

1. Highlight the text that has the formatting you want to remove.
2. Click the dropdown arrow of the Format Stripper .
3. The formats that can be stripped off are shown. Click on the format that you want to remove.


Using the Token List

The Token List displays the available tokens for your community. Tokens allow you to personalize the communication you send to your members.

1. Click the dropdown arrow of the Token List.
2. The list is alphabetized. Scroll down to the token you want to use and then click on it. The token will appear in the Content Editor.

Full Screen Mode

Click to toggle to Full Screen Mode to see a larger view of the editor window in the Email Content Editor.  (In other areas, you can click F11.)

Content Editor Toolbar in News

 NOTE -  The icons discussed below are not available in Legacy Email Marketing.

Inserting Flash

1. Click  .

2. The Flash Manager window opens. To upload a Flash file, click Upload. The file size limit for Flash is 300KB.

3. Once the Flash file is selected from the Browse Files area, click Insert.

Using the Media Manager

1. Click  

2. The Media Manager window opens. To upload a file, click Upload.  The file size limit is 5 MB and the acceptable files to upload are given on the upload page.

3. Once a file is selected from the Browse Files area, click Insert.

For videos larger than 5MB, consider hosting the video on Vimeo or Youtube and then entering the embed code into the HTML area of the Content Editor. 

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