Manage Files

Categories and Files in the File Library are available in the channel/pages where you add them. If you want the files to be available site-wide, go to the [root] Home Navigation page on the site map to add your files.

Manage Files

1. Click Files. A dialog box appears. On the left side of the screen, you can see the categories that contain files. On the right side of the screen, you can see the files in the selected category. 

 NOTE: Based on the administrative rights you have, you may or may not see all options discussed below. The Right Click Enabled statement on the left side of the screen indicates you have additional options when you right-click on a category.

2. The options available to you when you right-click a category you inherited will be:

• Create Category
• Add File

3. The options available to you when you right-click a category you created will be:

• Create Category
• Edit Category
• Add File
• Delete Category

You may also Edit, View, and Delete Files.

Create Category

1. Right click on a category.

2. Click Create Category.

3. Enter a Category Name and select the Audience.  You can allow everyone or only certain members to view the information.

• Everyone - Audience does not need to be logged in to view this content.
• Logged In - Members must be logged in to view this content.
• Role - Only members who fit the criteria for a certain role (i.e., Class of 1992, Current Students, or Female alumni) will be able to see this content.  Choose from the previously created list of roles in the dual list box and use the arrows to select. 
  • Deny Access to the following:  You may also exclude certain groups from the Audience by using this checkbox. Then, choose from the previously created list of roles and use the arrows to select a group to exclude.  For example, you could include Everyone in the Audience except the Class of 2008: 
                - Select Everyone in the first list box.
                - Click the checkbox to Deny Access to the following. 
                - Select Class of 2008 in the second list box.

4. Click Save.

Edit Category

1. Right click on a category.

2. Click Edit Category.

3. You will see the Category Name and Audience for the Category. Make the necessary changes.

4. Click Save when you have finished.

Delete Category

1. Right click on a category.

2. Click Delete Category.

3. A confirmation box will appear. Click Confirm to delete the category.

Add File

1. Click Add File.

2. Assign a Name to the file.

3. Click Browse to find the file you want.

4. Use the Categories area to decide where you want to place the file. You can place the file in multiple categories by using the Control key.

5. Enter a File Description and Key Words for Search.

6. Click Save

NOTE:  File size limit is 10MB.

Edit File

1. Click   for the file you want to edit.

2. The file information will display. Make the necessary changes.

3. Click Save when you have finished.

View File

1. Click for the file you want to view.

2. The file information will be shown.

3. Click   to hide the window.

Delete File

1. Click .

2. A confirmation message will appear. To delete, click OK.